How to make international shipments in Europe?: Documentation for businesses

With European economic integration and the rise of e-commerce, it is becoming increasingly necessary to have knowledge about the documentation required for making efficient international shipments within Europe.

This guide to InPost will provide you with a comprehensive view of how to navigate the landscape of international shipments in Europe, ensuring that your packages arrive at their destination safely and on time, while complying with all necessary customs and logistics regulations.

Although the free movement of goods in the European Union simplifies the process, detailed documentation is essential to avoid delays. At InPost, we offer key recommendations for preparing your shipments:

• Proper documentation: Ensuring that all necessary documentation, including commercial invoices, packing lists, and certificates of origin, is accurate and complete is crucial to ensuring a smooth flow of shipments across borders.
• Customs regulations: Being well informed about the customs regulations of the destination country is indispensable. Knowing in detail the fees, taxes, and possible restrictions on specific products can prevent delays and complications.
• Proper packaging: Selecting packaging that not only protects the contents, but also complies with the specific regulations of the destination country is vital. The use of sustainable materials and space optimization can help reduce both costs and environmental impact.
• Labeling and shipping marks: The importance of proper labeling that includes relevant information about the package contents, handling precautions and, if necessary, hazardous materials labels.

Efficiency in managing documentation and customs procedures is vital for the success of international shipments in Europe. Key to this process are the correct use of the HS code and obtaining the EORI number. These elements ensure agility and compliance with regulations, avoiding delays and facilitating communication with customs authorities.

• HS code: The correct use of the HS code, which serves as the international standard classification for products, is essential to determine the applicable duties and ensure compliance with customs regulations. Proper classification of products is crucial to prevent delays or possible penalties.
• EORI number: Any business involved in customs activities within the EU needs an EORI number. This number is essential for making customs declarations and for efficient communication with customs authorities.

Aware of the unique challenges posed by logistics in Europe, we offer a full range of international shipping to 9 countries services designed to meet every need. From pick-up point shipping options to digital tools, our goal is to provide flexibility, efficiency, and security in every package sent.

• Customized shipping services: We adapt to the specific needs of your business, providing a variety of shipping options that guarantee the perfect balance between cost, volume, and weight.
• Insurance options: We provide additional shipping insurance that covers damage and loss, with coverage tailored to your needs and at competitive prices. Our commitment is to offer you peace of mind from the moment your package is entrusted to us until its final delivery.
• Advanced tracking tools: We allow our customers to stay informed about the status of their shipments at all times, offering detailed tracking and active notifications. This level of transparency strengthens trust and significantly improves the experience for both merchants and their end customers.

We position ourselves as your logistics partner to overcome the challenges of international shipments in Europe. From customized shipping services to insurance management and shipment tracking, our mission is to optimize your logistics and enrich your customers' experience. We stand out for innovation in logistics, to make cross-border shipments within Europe easier for you, overcoming the challenges they present.

Choosing InPost means having an efficient shipping service ready to face the logistics challenges of tomorrow.